Project Investigation and Planning
This stage includes the following:
- Project Governance
- Appoint a project manager
- Concur a common agreement with clients on project objectives, scope, terms and conditions, reporting protocols, communication plan, key success factors and a list of key deliverables
- Undertake risk identification and analysis for project – business and project
- Prepare the project feasibility budget for clients
- Develop a project plan which is consistent with the client requirements and deliverables
- Consult with client and project shareholders for specific detail
Design, Development and Project Documentation
- Develop preferred design options
- Convert project objective into systems
- Work with the client on the options presented
- Evaluate options based on client decision to achieve best for project option
- Identify and undertake project studies as part of the planning
- Recommend and gain approval on the appropriate procurement strategy for projects
Development Concept Design
- Develop concept design brief
- Test and agree concept design against objectives with the client
- Seek client approval on concept design
Statutory Approval
Engage suitably qualified consultant firms to complete the following assessments:
- Architectural design
- Structural design
- Services design – electrical/hydraulic/mechanical
- Environment Studies as part 3, Part 4 and Part 5 of the Environmental Planning Assessment Act
- Hazard Substance Survey
- Town Planning/Site Survey
- Special consultancies as required, e.g. acoustic, engineering
Design and Documentation
Design consultancies developing tender specifications into one of two method of delivery:
- Tender specification documents
- Construction Management trade packages
- Project Manager to review, documentation and drawings at 40%, 75% and 95% development with the client
- Develop project budget with cost planners (Quality Survey) throughout the design development to adjust the client’s budget as required
- Work with the client to finalise the project scope against the budget to ensure the scope meets with the available funding
- Seek client approval of design, scope and cost planners project budget before proceeding to tendering
E-Tendering and Award of Projects
Pre-Tender Planning
- Confirm with client the Project Plan, Risk Management and Environmental Plan
- Confirm available funds for the project
- Confirm project budget meets with clients approved and agreed project scope
- Confirm agreed procurement model and contracts commercial and conditions
- Confirm tender documentation is accurate
Tendering
- Determine tender model with client
- Selective tender
- Open tender
- Invited tender
- Determine whether the tender process is hard copy or electronic e-tendering
- Manage the tender process including
- Tender registration from contractors
- Tender RFI’s
- Issue Tender Addendums to contractors
- Manage tender probity throughout the tender process
- Manage tender close and registration
Contract Administration / Construction Management
Site meeting with approved contractor
- Manage Construction Administration with the contractor, e.g. Safe Work Method Statements (SWMS), Inspection and Test Plans, Site Safety Plans as an example
- Conduct site meetings with the contractor to measure the progress of the works
- Evaluation of Contractor’s progress payments to ensure the contractor is paid only for work in the ground (WIG)
- Progress review of the contractors safety system being implemented on site
- Contractor compliance with statutory requirements, e.g. Public Liability, Workers Compensation Insurances
- Management of Project Variations and EOT under the contract
- Management of Project Manuals, Warranties and Work as Executed drawings (WAE)
- Manage project defects
Project Handover
- Check specification against the scope as varied
- Manage handing the new facilities over to the client
- Manage the WAE, QA documents and Warranties Manuals
- Complete project finances to ensure all appropriate bank guarantees have been released
- Develop and facilitate project close out report to the client